NOTICE OF ANNUAL MEETING
Date: Sunday, November 15th, 2020
(Rain date schedule for Sun. November 22nd, 2020).
Time: 2:00-3:00 PM (Please arrive a little early because one person from each household will need to check in upon arrival.)
Place: Myers Mill Pool Parking Lot (Held outside due to COVID19)
8001 Mckayla Rd, Summerville, SC 29483
The primary purpose of the Annual Meeting is to elect members of the Board of Directors who will serve the Association through November 2021 or 2022 depending on position, and provide a general overview of committee tasks and priorities.
Click here to access a proxy form PROXY 2020 Annual Meeting. Whether you plan to attend or not, it is crucial that you send in your proxy before the meeting. The proxy form allows you to assign your voting rights to another member of the association that is attending the meeting. This helps to ensure we reach the required quorum (percentage of representation of the community). If you do attend the meeting, your proxy form will be destroyed and you will be provided a ballot to cast your vote. Your Association needs your participation to establish quorum as a minimum of 82 homes (20%) need to be represented (either in person or by proxy) to meet quorum requirements in order to hold the meeting and elect a new board of directors.
On the proxy form, you have two options, 1) specifically name another member that you know is in good standing with the community and will be attending the meeting OR 2) opt to leave the name blank and the proxy will be assigned to the current BOD President. PLEASE BE SURE TO SIGN AND DATE THE FORM.
Please return your proxy by email to MYEMILL@ciramail.com, or send it via regular mail to Myers Mill HOA, ℅ Gold-Crown (Division of RealManage) 5081 Rivers Ave. North Charleston, SC 29406 no later than November 13, 2020. If preferred, proxies can be left in the drop box at 5160 Blair Rd.
Board Member Election
The current Board of Directors has returned the number of board members from 5 to 7, maintaining the two year term requirement on select officer positions. That being said there are five (5) Board of Director seats up for election. If you have an interest in applying to the board please send a completed application found here 2021 Blank BOD Application, include bio and a photo of yourself to firstname.lastname@example.org or mail to:
Myers Mill HOA
℅ Gold-Crown (Division of RealManage)
5081 Rivers Ave. North Charleston, SC 29406
Although applications can be accepted up until and before the annual meeting we encourage you to submit applications before Nov. 6th in order to participate in the Myers Mill Meet and Greet. Candidate information will be posted online at www.myersmill.com as received. If you are interested in meeting the candidates prior to the annual meeting, there will be a candidate Meet & Greet on Sunday, November 8th, 2020 at 2:00pm at the pool pavilion.
Ballots for voting will be presented at the annual meeting. Anyone holding proxy for another member, will have their ballot counted for that member as well.
Thank you for your continued interest and involvement in the Myers Mill Homeowners Association. Should you have any questions regarding anything contained in this notice, or regarding any matter, please feel free to contact Jerry Watson, Account Manager with RealManage at 1-866-473-2573, or by email at MYEMILL@ciramail.com. We look forward to meeting everyone!
The current Board of Directors is taking every precaution to ensure the safety of all homeowners during this unprecedented time. The Annual Board Meeting will be held outside to ensure proper social distancing and attendees will need to bring their own chairs. Upon arrival, RealManage staff will view the license of each homeowner to verify residency to check individuals in to prevent physical contact as much as possible.
Myers Mill Board of Directors
Official Myers Mill Homeowners Facebook Group
In maintaining a solid communication platform, an OFFICIAL Myers Mill Homeowners Facebook group has been created. This group is strictly to be used for the Myers Mill BOD to communicate with the community on HOA business. Forms, links to minutes and financial reports, pool pavilion reservation information, newsletters, and a link to the website can be found under the files tab located on the group page. Community events will be located under the events tab.