Current News

NOTICE OF ANNUAL MEETING

Expect the official letter soon which will serve as your formal notification of the Myers Mill Annual Meeting of the Homeowners’ Association.

Date: October 15, 2019

Time: 7:00 – 8:00 PM   (Please arrive a little early because one person from each household will need to sign in upon arrival.)

Place: Knightsville Elementary School

847 Orangeburg Road

Summerville, SC 29483

The primary purpose of the Annual Meeting is to review progress for the year and discuss priorities for the upcoming 2020 year. Five board member positions are up for election at this time. 

Proxy Process – Click here for a PDF of the proxy

Whether you plan to attend or not, it is crucial that you send in your proxy before the meeting.  The proxy form allows you to assign your voting right to another member of the association that is attending the meeting.  This helps to ensure we reach the required quorum (percentage of representation of the community). If you do attend the meeting, your proxy form will be destroyed and you will be provided a ballot to cast your vote.  Your Association needs your participation to establish quorum as a minimum of 88 homes (20%) need to be represented (either in person or by proxy) to meet quorum requirements in order to hold the meeting and conduct the necessary vote.

On the proxy form, you have two options, 1) specifically name another member that you know is in good standing with the community and will be attending the meeting OR 2) opt to leave the name blank and the proxy will be assigned to the current President of the board. PLEASE BE SURE TO SIGN AND DATE THE FORM.

 


Proxy Process

Whether you plan to attend or not, it is crucial that you send in your proxy before the meeting. The proxy form allows you to assign your voting rights to another member of the association that is attending the meeting.  This helps to ensure we reach the required quorum (percentage of representation of the community).  If you do attend the meeting, your proxy form will be destroyed and you will be provided a ballot to cast your vote.  Your Association needs your participation to establish quorum as a minimum of 82 homes (20%) need to be represented (either in person or by proxy) to meet quorum requirements in order to hold the meeting and elect a new board of directors.

On the proxy form, you have two options, 1) specifically name another member that you know is in good standing with the community and will be attending the meeting OR 2) opt to leave the name blank and the proxy will be assigned to the current President of the board. PLEASE BE SURE TO SIGN AND DATE THE FORM.

Please return your proxy by email to myersmill.sc@fsresidential.com, or send it via regular mail to Myers Mill HOA, 349 Folly Road, Suite 2B, Charleston, SC 29412 or simply fax it to 843-794-8482 no later than October 10, 2019.

BOARD MEMBER ELECTIONS

The current Board of Directors has returned the number of board members from 5 to 7, maintaining the two year term requirement. That being said there are five (5) Board of Director seats up for election. These seats are not designated to a particular officer or chair position, but assigned according to individual strengths to best suit the performance of the board once elected. If you have an interest in applying to the board please send this completed application, including bio and a photo of yourself to myersmillbod@gmail.com or mail to:

Myers Mill HOA

349 Folly Rd Suite 2B

Charleston, SC, 29412

Attn: Lizzy Delorme

The BOD will continue to accept applications up until the date of the annual meeting and according to the covenants, Pursuant to Article IV, Paragraph 3 of the By-Laws, Amendment #2 for Myers Mill Homeowners’ Association, Inc., nominations will be accepted anytime prior to the annual meeting.

Ballots for voting will be presented at the annual meeting. Anyone holding proxy for another member, will their ballot counted for that member as well.

CANDIDATES

We currently have four candidates running for the five open positions. Two of the elected/reelected positions will be selected to serve a two year term, preference going to the newest board member first.

 

 


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Official Myers Mill Homeowners Facebook Group

In maintaining a solid communication platform, an OFFICIAL Myers Mill Homeowners Facebook group has been created. This group is strictly to be used for the Myers Mill BOD to communicate with the community on HOA business.  Forms, links to minutes and financial reports, pool pavilion reservation information, newsletters, and a link to the website can be found under the files tab located on the group page. Community events will be located under the events tab.

Click here to join the group.